Terms of Service

Please read these Terms of Service carefully before using DriveFlow. By using our service, you agree to be bound by these terms.

Last Updated: November 7, 2025

1. Use of the Service

Eligibility

You must be at least 18 years old to use this Service.

Account

You are responsible for maintaining the confidentiality of your account and password and for restricting access to your computer. You agree to accept responsibility for all activities that occur under your account.

Acceptable Use

You agree not to use the Service for any unlawful purpose or in any way that could damage, disable, or impair the Service.

2. User Content and Data

Your Content Ownership

You retain all ownership rights to the files, folders, and other data that you connect to DriveFlow through your cloud storage accounts ("User Content"). DriveFlow never claims ownership of your files.

Temporary Processing License

By using the Service, you grant DriveFlow a limited, non-exclusive, temporary license to:

  • Temporarily download and process your User Content using OCR (PaddleOCR) and AI analysis (Llama 3.1 via Groq API)
  • Extract text and metadata to generate file organization suggestions
  • Store minimal metadata (file names, paths, suggestions) to provide the Service

This license is strictly limited to providing the Service and expires immediately after processing. All temporary file copies are deleted from DriveFlow servers after analysis completes.

No Content Storage or Retention

DriveFlow does not store the content of your files. We only retain minimal metadata (file names, folder paths, AI-generated suggestions, and confidence scores) necessary to provide organizational recommendations. Your actual files remain exclusively in your connected cloud storage (Google Drive, OneDrive, or Dropbox).

Cloud Storage Access

DriveFlow accesses your cloud storage using OAuth 2.0 authentication. You can revoke this access at any time through your account settings or directly through your cloud storage provider's security settings.

3. AI-Generated Suggestions

User Review Required

DriveFlow uses artificial intelligence to analyze your files and suggest optimal names and folder placements. While our AI strives for accuracy, all suggestions require your review and approval before being applied to your files. You are solely responsible for reviewing and accepting or rejecting suggestions.

AI Accuracy and Limitations

DriveFlow's AI may occasionally misinterpret document content, especially with:

  • Poor quality scans or images
  • Handwritten documents
  • Documents in languages other than English
  • Complex or non-standard document formats
  • Documents with missing or unclear information

You acknowledge that AI-generated suggestions are provided as recommendations only and may contain errors. Always verify suggestions before applying them.

No Liability for AI Errors

DriveFlow is not liable for any consequences resulting from incorrect AI suggestions, including but not limited to misfiled documents, incorrect naming, or organizational errors. You assume full responsibility for the final organization of your files.

4. Service Disclaimers

The Service is provided on an "AS IS" and "AS AVAILABLE" basis. DriveFlow makes no warranties of any kind, whether express or implied, including, but not limited to, implied warranties of merchantability, fitness for a particular purpose, or non-infringement.

Without limiting the foregoing, DriveFlow does not warrant that:

  • The Service will be uninterrupted, secure, or error-free
  • AI-generated suggestions will be accurate, complete, or suitable for your specific needs
  • File processing will complete successfully for all file types or formats
  • The Service will be compatible with all cloud storage configurations or account types
  • OCR text extraction will be 100% accurate for all documents

You use the Service at your own risk. We recommend maintaining backups of important files and reviewing all AI suggestions carefully before implementation.

5. Limitation of Liability

In no event shall DriveFlow, its directors, employees, or affiliates be liable for any indirect, incidental, special, consequential, or punitive damages, including without limitation, loss of profits, data, use, goodwill, or other intangible losses, resulting from:

  • your access to or use of or inability to access or use the Service;
  • any conduct or content of any third party on the Service;
  • any content obtained from the Service;
  • unauthorized access, use, or alteration of your transmissions or content;
  • errors or inaccuracies in AI-generated suggestions or file organization recommendations;
  • any issues with your cloud storage provider (Google Drive, OneDrive, Dropbox) or loss of data stored in your cloud accounts; and
  • interruptions or errors in OCR processing or AI analysis.

To the maximum extent permitted by applicable law, DriveFlow's total liability to you for all claims arising from or related to the Service shall not exceed the amount you paid to DriveFlow in the twelve (12) months preceding the claim, or $100, whichever is greater.

6. Termination and Account Deletion

Termination by DriveFlow

We may terminate or suspend your account immediately, without prior notice or liability, for any reason whatsoever, including without limitation if you breach these Terms. Upon termination, your right to use the Service will cease immediately.

Termination by You

You may terminate your account at any time by contacting us at driveflow10@gmail.com or through your account settings (when available). You can also disconnect individual cloud storage providers at any time through your account settings.

Effect of Termination

Upon termination of your account:

  • All stored metadata (file suggestions, folder structures, processing history) will be deleted
  • OAuth tokens connecting DriveFlow to your cloud storage will be revoked
  • Your account information (name, email, preferences) will be removed
  • Your files remain safe: Account termination does not affect any files stored in your cloud storage accounts (Google Drive, OneDrive, or Dropbox)
  • Any pending file organization suggestions will be lost

Survival

All provisions of these Terms which by their nature should survive termination shall survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity, and limitations of liability.

7. Governing Law and Dispute Resolution

These Terms shall be governed and construed in accordance with the laws of the United States, without regard to its conflict of law provisions.

Any disputes arising out of or relating to these Terms or the Service shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association, except that either party may seek injunctive or other equitable relief in any court of competent jurisdiction to prevent the actual or threatened infringement, misappropriation, or violation of a party's copyrights, trademarks, trade secrets, patents, or other intellectual property rights.

8. Changes to These Terms

We reserve the right, at our sole discretion, to modify or replace these Terms at any time. We will provide notice of any material changes by posting the new Terms on this page and updating the "Last Updated" date. For significant changes, we may also notify you via email at the address associated with your account. Your continued use of the Service after any such changes constitutes your acceptance of the new Terms. If you do not agree to the modified Terms, you must stop using the Service and may terminate your account.

9. Contact Us

If you have any questions about these Terms, please contact us at: driveflow10@gmail.com

We typically respond to inquiries within 48 hours during business days.

By using DriveFlow, you acknowledge that you have read and understood these Terms of Service.